File Submission

beginning of content:

Use the bulk registration tool to upload a file with your student information and we’ll mail labels to your schools.

Go to bulk registration.

Step 1: Get Access

To participate in bulk registration, you’ll need:

  • A College Board professional account. Account Help includes info about sign in, passwords, and access codes.
  • A bulk registration access code. Access codes are emailed to designated staff a few days before bulk registration opens.

Step 2: Prepare Files

Your registration files must be in Microsoft Excel (XLS) or comma-delimited (CSV) format. Use the files below to learn how to format your files properly.

Keep these pointers in mind:

  • If you’re registering students for more than one test, you can upload their data in a single registration file.
  • Double-check your data before you upload your file. We’ll make sure your file is formatted correctly, but we can’t check the accuracy of your data.
  • Your file’s first row must have the exact same column headers that appear in the template for your file type.
Important:

Using Clever

If you’re using Clever, you don’t need to prepare files manually. The file specifications PDF below provides alternate instructions, but keep in mind that some data can’t be supplied through Clever. For help, email Clever or call 800-521-6516 M–F, 10 a.m.–8 p.m. ET.

Learn which data are required and which are reported back to schools and districts in electronic score reports. Note that the items listed below might not apply to contract states.

These fields are required:

  • AI code
  • SAT test administration indicator
  • Last name
  • First name
  • Sex
  • Date of birth
  • Grade
  • Mailing street address
  • Mailing city
  • Mailing state abbreviation
  • Mailing zip code

These optional fields are reported back:

  • Middle initial
  • Ethnicity and race
  • Mailing street address 2
  • Student ID number (may be required by SAT contract)
  • Mailing country code

These optional fields are not reported back:

  • Free and reduced-price lunch
  • SAT test center (use only if your district or state has been directed to do so)
  • Sort group
  • Social Security number
  • Email address (highly recommended)
  • Type of student ID

These fields are required:

  • AI code
  • PSAT/NMSQT, PSAT 10, or PSAT 8/9 test administration indicator
  • Last name
  • First name
  • Sex
  • Date of birth
  • Grade

These optional fields are reported back:

  • Mailing street address
  • Mailing street address 2
  • Mailing city
  • Mailing state abbreviation
  • Mailing zip code
  • Middle initial
  • Ethnicity and race
  • Telephone number
  • Student ID number (won’t be reported if greater than 30 characters)
  • Mailing country code

These optional fields are not reported back:

  • Type of student ID
  • Free and reduced-price lunch
  • Sort group
  • Social Security number
  • Email address

File Specifications, Samples, and Templates

 File for Download

Bulk Registration File Specifications

Information about key fields for bulk registration and field-level specifications, plus field names, error messages, and validation rules.

.pdf

243 KB

 File for Download

Bulk Registration Sample - Excel

Sample data illustrating correct formatting.

.xls

36 KB

 File for Download

Bulk Registration Sample - CSV

Sample data illustrating correct formatting.

.csv

2 KB

 File for Download

Bulk Registration Template - Excel

Import your data into this pre-formatted template.

.xls

34 KB

 File for Download

Bulk Registration Template - CSV

Import your data into this pre-formatted template.

.csv

1 KB

Step 3: Upload Files

Follow the directions in the bulk registration tool for uploading your file. Typically, files can be uploaded starting 6–8 weeks before testing begins.

To get labels early so you’ll have more time for preadministration activities, choose the first registration window specified in the bulk registration timelines.

Step 4: Correct Files

Once your file has been uploaded, the system will confirm that it’s formatted correctly and includes data for all required fields.

Validation can take up to an hour, but is often faster. Your dashboard will indicate whether the file passed or failed validation and identify any problems.

If you need to make corrections, upload a full replacement file or edit individual student records. If you need to add students, upload an add-on file.

Step 5: Submit Files

After the file is validated, click Submit. Uploading a file isn’t the same as submitting it—and we can’t process unsubmitted files.